Every Software Request Handled Within 24 Hours. Even the Tough Ones.
From Adobe to Zoom, to the Software Vendor your reseller doesn’t know. We handle it Fast, Sharp, and Together, hassle-free.
10,000+ Software Vendors. We Know the Market.
All suppliers-
Data management, governance and backup for Microsoft 365 and Teams
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Vulnerability management, Nessus and exposure management for enterprise security
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Creative Cloud, Document Cloud and Experience Cloud
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Email security, firewalls, SASE, and backup for mid-market and enterprise
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Collaborative design platform for product and UX teams
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Video conferencing, webinars and business telephony
- 8–20% Realised savings with our current clients.
- Benchmark Loop us in on your software requests, no strings attached.
- 24 hours Your request picked up by our team.
One Clear Process.
View Our ServicesFrom initial insight to vendor consolidation. Click through for details per service.
Insight
Complete visibility into your Tier 2 and 3 software portfolio. What you pay, what you should pay, and which contracts require immediate action.
Negotiation
We negotiate on your behalf. Based on live market data from 10,000+ suppliers.
Renewals
No more surprises during renewals. We keep track, you keep control.
Consolidation
Fewer software vendors, less complexity, better terms, and clear oversight.
Our Approach in Five Steps.
From initial benchmark to signed contract. Transparent and always in your interest.
From the Knowledge Base
All articlesWhat is tail spend management in software?
Tail spend, the long tail of small software subscriptions, costs organisations millions without anyone noticing. What it is, why it’s so hard to control, and how to tackle it.
- Article
What is shadow IT and why is it a risk?
Shadow IT, software used by employees without IT approval, is bigger and more dangerous than most organizations realize. What it is, how it arises, and how to address it.
Read more - Compliance guide
DORA explained: impact on software procurement in the financial sector
DORA comes into effect on 17 January 2025 and fundamentally changes how financial organisations procure and contract software. Here is everything you need to know about the five pillars, the contractual requirements, and the impact on vendor management.
Read more - Article
Software licensing models explained: subscription, perpetual and usage-based
Subscription, perpetual or usage-based, choosing the right license model can save you tens of thousands of euros. This is a clear overview of all models, their pros and cons, and how to make the right choice.
Read more
Visit Our Office in Haarlem.
We’re happy to think along about your software needs. No obligation, feedback within 24 hours.
They’re Already Saving with SoftVaro
SoftVaro has proven to be a reliable and collaborative partner. Our cooperation is based on trust and clear communication. They have helped us lower software costs and save significant time through efficient processes that require minimal involvement from our internal teams.
Independent Software Procurement for Enterprise Organizations
SoftVaro is your independent software procurement partner for Tier 2 and Tier 3 software. We work exclusively for the buying party and stand completely on your side—no reseller commissions, no vendor interests, no hidden agendas. Our clients are enterprise organizations with 1,000+ users who spend millions annually on software, often spread across hundreds of long-tail suppliers.
Why an Independent Partner Makes a Difference
For your strategic Tier 1 contracts, you have benchmarks, leverage, and the attention of your LSP. But with Tier 2 and 3 renewals, you negotiate without market intelligence. Your Large Service Provider drops off as soon as the Total Contract Value falls below the threshold. The result: auto-renewals without review, licenses continuing for ex-colleagues, and shadow IT purchased outside procurement. For most enterprise organizations, 10–20% of the software budget disappears this way—often structurally, year after year.
SoftVaro fills this gap with live market data from 10,000+ software vendors, a documented negotiation process, and a team that works exclusively in your interest. Under DORA and NIS2, third-party risk inventory of Tier 2 and 3 suppliers has also become a compliance obligation—not just a nice-to-have but a reporting requirement to your board and regulator.
Four Services, One Streamlined Process
Our service offering is built around four core activities that together cover the entire renewal journey. With Insight & Spend Analysis, we map your entire software spend within 24 hours: what you pay, what you should pay, and where budget leaks. During Negotiation, we engage with the publisher on your behalf, armed with benchmarks from the same sector, region, and size class. Contract Management & Renewals tracks your deadlines, terms, and auto-renewal clauses—no more surprises three weeks before renewal. And with Vendor Consolidation, we rationalize your long tail: fewer suppliers, less complexity, better terms.
For CTOs, CFOs, Procurement and IT
Whether you’re responsible for the software portfolio from IT, finance, or procurement: we fit your existing processes and SAM stack. No tool implementation, no lengthy integration projects. We operate out of Haarlem for Dutch and international enterprise clients and explain every adjustment before you sign. Auditable for your risk and compliance team, transparent in every detail, and always free to start with an initial benchmark.
One Renewal to Prove It.
Check your next renewal within 48 hours.