Figma

Collaborative design platform for product and UX teams

Design & Creative
Subscription

For · Product, UX and design teams within tech and scale-up organisations

Arrange an introductory meeting www.figma.com

Figma is the leading design and prototyping platform for product and UX teams. Following the attempted acquisition by Adobe (which ultimately did not proceed), Figma has remained independent and has significantly increased its enterprise pricing. The tool is popular due to its browser-based collaboration, but the licensing structure is complex and costs escalate rapidly as teams grow.
Figma operates with editor seats (paid) and viewer seats (free or paid depending on the plan). In practice, viewer seats are often converted to editor seats without central oversight, leading to unexpected invoices.

Procurement considerations

Actively manage editor seats
Figma makes it easy for users to upgrade themselves from viewer to editor, often unknowingly. Enable central seat control and review who has editor rights monthly.
Negotiate at Organisation level
Figma's Organisation plan offers single sign-on, central control, and better audit options. Volume discounts are negotiable at this level — something Figma does not proactively communicate.
Beware of the annual increase
Figma has raised prices for existing customers over recent years. Without active contract management, you will automatically pay the new rates.

Compliance risks

Uncontrolled seat growth
Users can upgrade themselves to editor seats. Without monitoring, the bill grows each month without anyone noticing.
Data residency for enterprise customers
Figma stores data by default in the US. For organisations with GDPR obligations or sector-specific data location requirements, this can pose a compliance risk.

Frequently asked questions about Figma

Frequently asked questions about Figma licences and procurement.

What is the difference between Figma Professional and Organisation?

Professional is suitable for small teams with basic needs. Organisation adds central control, SSO, and advanced audit logs — essential for medium to large companies.

Can I return unused Figma seats?

During the term of a yearly contract this is not possible without negotiation. At renewal, you can reduce the number of seats. SoftVaro can assist in preparing this in good time.