Insight & Spend Analysis — know exactly where your software budget goes
Why insight is the start of every saving
of enterprise software spend is tail spend
to insight after data delivery
software suppliers in our market data
average saving in year one
The problem: your software spend is growing, your overview isn’t
Most enterprise organisations know on paper which software they use. But who pays what, which licences are actually used, and where are the overlaps? That information is scattered across contracts, invoices, Excel sheets and the memories of people who have since moved on.
The result: auto-renewals that nobody has reviewed, licences for ex-colleagues still running, and shadow IT purchased outside the procurement department. Your budget quietly leaks — often by tens of percent.
Our approach: a complete picture within 24 hours
A SoftVaro spend analysis brings everything software-related together in one overview. No tool implementation, no months-long process — just a sharp scan based on the information you already have.
How our spend analysis works
No tools. No months-long process. Just immediately usable insight.
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1. Delivery
You provide the contracts and invoices you have. We sign an NDA, you don’t need to implement any tools.
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2. Analysis
We match your spending against our market data from 4,000+ suppliers. Within 24 hours you see per contract what is market compliant.
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3. Report
You receive a clear report with concrete recommendations: where you save, what can be cancelled, which contract has priority.
What do you get in the report?
Saving potential per supplier
Per contract: what you pay, market price, and saving potential.
Unused licences mapped out
Which licences are unused or scarcely used? Ready to be reallocated or cancelled immediately.
Duplicates and overlap
Overlapping tools that do the same thing — a perfect starting point for vendor consolidation.
Renewal calendar
Which contracts are about to expire and which deadlines you must not miss?
From insight to action
A spend analysis is valuable on its own, but truly pays off when you act on it. After the analysis, I help you take the next step: negotiating based on the insights found, setting up a renewal strategy, or starting vendor consolidation.
No obligation — you decide whether to continue with SoftVaro or proceed yourself with the report.
Frequently Asked Questions
What does a spend analysis cost?
The basic analysis is free and without obligation. You provide the contracts, we deliver the report. Only if you choose to proceed with us (for example for negotiation or vendor consolidation) do we make concrete agreements about collaboration.
What data do I need to provide?
Contracts and invoices from your main software suppliers. The more data, the sharper the analysis — but we can also start with a subset. We always sign an NDA before we begin.
How quickly do I get the results?
Within 24 hours after data delivery you’ll have a first report. For larger portfolios or specific questions it may take a little longer — we’ll agree this in advance.
Do I have to implement a tool?
No. We carry out the analysis based on the contracts and invoices you provide. No integrations, no connections, no extra costs.
Is the report mine?
Yes. The report is yours. You can work with it yourself, share it with your CFO or IT manager, or take the next step with us. No lock-in.
Ready to map out your software spend?
Submit your contracts and find out within 24 hours where your money is quietly leaking. No obligation, independent, no tool implementation.